Provision of accommodation, catering and conference services in Khujand and Guliston cities of the Sughd region

Organization/Project: Branch of Family Health International (FHI 360) in Tajikistan

Title of your announcement: Provision of accommodation, catering and conference services in Khujand and Guliston cities of the Sughd region.

Closing date: November 24, 2024

Background

FHI 360 is a global organization that mobilizes research, resources, and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. With collaborations in over 60 countries, we work directly with local leaders to advance social and economic equity, improve health and well-being, respond to humanitarian crises, and strengthen community resilience. We share data-driven insights and scalable tools that expand access and equity so communities can effectively address complex challenges, respond to shocks, and achieve thriving futures.

The Branch of Family Health International (FHI 360) in Tajikistan is a separate structural unit of Family Health International (FHI 360), a non-profit organization created and operating in accordance with the laws of the state of North Carolina, USA, with a project office in Dushanbe, Republic of Tajikistan.

The main goal and objective of FHI 360 is to, by representing the interests of the Organization in the Republic of Tajikistan, promote the creation of innovative solutions in the social and economic spheres, as well as in the development, implementation and promotion of health activities on a long-term basis through the development of comprehensive solutions. This work to address the challenges of integrated development will be carried out in partnership with various government and non-government agencies, non-profit organizations and other organizations, including companies or corporations.

Purpose of the Request:

The Branch of Family Health International (FHI 360) in Tajikistan is seeking to establish a Master Service Agreement (MSA) with qualified vendors based in Khujand and Guliston cities of the Sughd region for the provision of accommodation, catering and conference services. This agreement will initially cover a period of one year, with the possibility of extension for up to two additional years based on the performance of the MSA holders.

Objectives

1. Long-term Partnership:
   
   • FHI360 aims to build a long-term partnership with reliable service providers who can consistently meet our accommodation and conference needs.
2. Quality and Consistency:
   
   • Ensure high-quality services that align with our standards for comfort, convenience, and professionalism.
   • Maintain consistency in service delivery to support our various events and activities throughout the year.
3. Cost Efficiency:
   
   • Achieve cost efficiency through a competitive selection process, ensuring value for money while maintaining high service standards.

Event and Service Requirements

1. Accommodation:
   
   • Provision of comfortable and well-maintained guest rooms for our attendees.
   • Availability of different room types to cater to various needs (e.g., single, double, suites).
2. Conference Services:
   
   • Access to fully equipped conference halls with modern AV equipment.
   • Flexible room configurations to accommodate different types of sessions (e.g., workshops, seminars, keynote speeches).
   • On-site technical support to ensure smooth operation of events.
3. Catering:
   
   • High-quality catering services for meals, coffee breaks, and receptions.
   • Ability to provide a variety of menu options to suit diverse tastes.
4. Additional Services:
   
   • Recreational facilities (e.g., gym, pool) for attendees.
   • Transportation and logistics support for event participants.

Minimum requirements:

1. Documents confirming the official registration of a legal entity or private entrepreneur operating on the territory of the Republic of Tajikistan.
2. Signed and stamped Commercial Offer as per Attachment A. Tables 1, 2, 3 and Attachment B.
3. Compliance with Lodging Safety and Security Assessment as per Attachment B