Programme Assistant

Job Title:  Programme Assistant

Vacancy Number:  TAJ000297

Location:   Dushanbe, TJ

Grade:    G5

Type of assignment:   Fixed-term, UB

Opening Date:   21.10.2024

Closing Date:    23.01.2025  

Background:

The OSCE Programme Office in Dushanbe (POiD) promotes the implementation of OSCE principles and commitments, as well as the co-operation with the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives. The Economic and Environment Dimension is one of the OSCE’s departments that, inter alia, works on a range of topics, including environmental and economic issues, as well as on good governance by focusing on combatting corruption and anti-money laundering/anti-terrorism initiatives, which can have significant economic and security implications operations. It incorporates 5 units which include Economic Development Unit, Environmental Legislation and Policy Unit, Disaster Risk Reduction Unit, Water Management and Energy Security Unit and Good Governance Unit.

Environmental Legislation and Policy (Env. Unit) Unit comprises two professionals: the National Programme Officer and Programme Assistant. The unit is in charge with activities focused on promoting environmental education, principles of green economy and addressing environmental legislation and policy issues in Tajikistan. Priorities could be changed based on the new program directions and host government initiatives.

Tasks and Responsibilities:

Under the overall supervision of the Environmental National Programme Officer and general supervision of Head of Economic and Environmental Department, the successful candidate will be tasked with the following duties:

1. Coordinating/collaborating with the main national and international stakeholders to contribute to the development of concept notes and to identify information relevant for programmatic activities in the field of environmental legislation and policy;
2. Assisting in project management by compiling background information from available sources for the preparation of project proposals/project reports, designing and drafting flow charts/schedules/graphs and tables, ensuring project formulation and provision of functional support to project implementation, providing inputs to the project financial reports, activities and budget requirements for unified budget and extra-budget projects, drafting Terms of references / technical specifications, following up projects’ closures and providing inputs in developing Unified Budget, Performance-Based Programme Reporting, Programme Outline, Self-Evaluation and other programmatic documents;
3. Using Oracle-based Enterprise Resource Planning system, initiating and following up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of services and goods, payments, travel authorizations;
4. Exercising administrative/secretarial tasks by responding to routine requests for information, making arrangements and appointments for meetings with stakeholders (implementing, governmental, non-governmental, international partners), drafting meeting minutes, elaborating electronic and paper filing systems, ensuring project documentation readily available, organizing project-related travel documents, ensuring logistics and solving administrative issues for project-related travels, attending/contributing to briefings for visiting delegations on matters relating to the programmatic activities, providing translation/interpretation services from and to Tajik, Russian and English and contributing to media support in these languages;
5. Undertaking computer-based searches, collating, selecting and interpreting information necessary for the development of project activities and events, assisting in the preparation of papers and presentations by extracting/summarizing statistics;
6. Representing the Environmental Unit in meetings at local, national and international level related to the Environmental Unit’s thematic areas and agreed with the supervisor.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe.

Necessary Qualifications:

• Secondary education supplemented by studies in environmental management, political science, social science, natural resources management, economics or a related field;
• Minimum four years of relevant work experience in assisting with the development and implementation of projects, preferably with international organizations;
• Previous experience in projects related to environmental issues, green economy principles, or sustainable development;
• Computer literate with practical experience using Microsoft applications;
• Excellent written and oral communication skills in English, Russian and Tajik;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 892.75 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Notes on How to Apply:

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Candidates interviewed and found suitable in the recruitment process for this vacancy notice will be placed on a roster of suitable candidates (valid for three years) for fixed-term posts, should a suitable opportunity arise. The placement on a roster does not guarantee a future appointment or assignment.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that OSCE appointments are subject to medical clearance. 

The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 62 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.