Closing date

10 November 2024

Administrative Assistant; SPCE

Department: School of Professional and Continuing Education (SPCE)

Reports to: LC Coordinator

Duty Station: Khujand, Tajikistan

Deadline: 10th November 2024 (Application will be reviewed when received)

UCA Background

The University of Central Asia (UCA) was founded in 2000 as a private, not for profit, secular university through an International Treaty signed by the Presidents of Tajikistan, Kyrgyzstan and Kazakhstan, and His Highness the Aga Khan; ratified by their respective parliaments and registered with the United Nations. The Presidents are the Patrons of the University and His Highness is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognized standard of higher education, and enabling the peoples of the region to preserve their rich cultural heritage as assets for the future. UCA brings with it the broader commitment and partnership of the Aga Khan Development Network. For more information:

www.ucentralasia.org  

Summary of Position and Key Responsibilities

The School of Professional and Continuing Education (SPCE) is seeking LC Administrative Assistant, who will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization. This is service based vacancy and requires a permanent and uninterrupted stay and residence in the city of Khujand. Upon successful completion of service for 4 months the person will be shifted to Full-time position.

Main Duties and Responsibilities

  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • General clerical duties including photocopying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Creation of purchasing requests through SAP
  • Prepare written responses to routine enquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Record, compile, transcribe and distribute minutes of meetings
  • Open, sort and distribute incoming correspondence
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones

Required Qualifications and Experience

  • University degree preferred;
  • 1 year or more prior administration experience in a professional office environment;
  • ability to work independently with minimal direction from managers and to provide thoughtful recommendations to resolve complex administrative issues;
  • computer skills and knowledge of relevant software;
  • knowledge of operation of standard office equipment;
  • knowledge of clerical and administrative procedures and systems such as filing and record keeping;
  • knowledge of principles and practices of basic office management.
  • Knowledge of SAP is an advantage

How to Apply

Please submit your application (cover letter, CV and contact information of three references) on https://bit.ly/3YdydPS . Applications will be reviewed when received. Early applications are strongly encouraged.

Only shortlisted candidates will be contacted.

Review other job vacancies at: https://ucentralasia.org/career-opportunities.