Project Assistant (G5)

Job Title: Project Assistant (G5)

Vacancy Number: TAJ000257

Location: Dushanbe, TJ

Grade: G5

Type of assignment Fixed-term, UB

Opening Date: 13.08.2024

Closing Date: 03.09.2024

Background:

The OSCE Programme Office in Dushanbe (POiD) promotes the implementation of OSCE principles and commitments, as well as the co-operation with the Republic of Tajikistan within the OSCE framework in all three dimensions. It is involved in a wide range of activities, ranging from counter-terrorism and border management projects to supporting cross-border markets and free economic zones, human rights, media development, and legal reform initiatives. The Economic and Environment Dimension is one of the OSCE’s departments that, inter alia, works on a range of topics, including environmental and economic issues, as well as on good governance by focusing on combatting corruption and anti-money laundering/anti-terrorism initiatives, which can have significant economic and security implications operations. It incorporates 5 units which include Economic Development Unit, Environmental Unit, Disaster Risk Reduction Unit, Water and Energy Security Unit (WATES) and Good Governance Unit. The Unit is in charge with activities focused on addressing sustainable water management with a focus on water policy, irrigation and drainage as well as energy security issues. Priorities could be changed based on the new program directions and host government initiatives.

Tasks and Responsibilities:

Under the overall supervision of the Water and Energy Policy Officer, the successful candidate will be tasked with the following duties:

Coordinating/collaborating with the main national and international stakeholders to contribute to the development of concept notes and to identify information relevant for programmatic activities in the field of water management, water policy and energy sectors;
Assisting in project management by compiling background information from available sources for the preparation of project proposals/project reports, designing and drafting flow charts/schedules/graphs and tables, ensuring project formulation and provision of functional support to project implementation, providing inputs to the project financial reports, activities and budget requirements for unified budget and extra-budget projects, drafting/providing inputs Terms of references / technical specifications, following up projects’ closures and providing input in developing Unified Budget, Performance-Based Programme Reporting, Programme Outline, Self-Evaluation and other programmatic documents;
Using Oracle-based Enterprise Resource Planning system, initiating and following up on actions related to requisitions, recruitment of consultants, training and study tours, purchase of services and goods, payments, travel authorizations;
Exercising administrative/secretarial tasks by responding to routine requests for information, making arrangements and appointments for meetings with stakeholders (implementing, governmental, non-governmental, international partners), drafting meeting minutes, elaborating electronic and paper filing systems, ensuring project documentation readily available, organizing project-related travel documents, ensuring logistics and solving administrative issues for project-related travels, attending/contributing to briefings for visiting delegations on matters relating to the programmatic activities, providing translation/interpretation services from and to Tajik, Russian and English and contributing to media support in these languages;
Undertaking computer-based searches, collating, selecting and interpreting information necessary for the development of project activities and events, assisting in the preparation of papers and presentations by extracting/summarizing statistics;
Representing the WATES in meetings at local, national and international level related to the to the WATES Unit’s thematic areas and agreed with the supervisor.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe

Necessary Qualifications:

Secondary education supplemented by studies in water governance, political science, social science, environmental management, natural resources management, economics or related field;
Minimum four years of relevant work experience in development or projects, preferably with international organizations;
Previous experience in project management with a focus on energy security issues and water governance is desirable;
Excellent written and oral communication skills in English, Tajik and Russian;
Computer literate with practical experience using Microsoft applications.
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 892.75 EUR. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Notes on How to Apply:

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.