Logistics Officer; Bactria Culture Centre

Type of position: Labor contract (4 months, with possible extension)

Location: Dushanbe

Deadline for application: 6 May  2024

Background on Bactria

Bactria Cultural Centre (BCC) was created in December 2001 by the French humanitarian and development NGO ACTED to address the lack of access to culture, information and vocational training in Tajikistan. Since then it has become a focal point in the cultural life of Dushanbe. Cooperating with several embassies and donor organizations functioning in Tajikistan, BCC supports a wide variety of cultural activities and educational activities.

 

Bactria Culture Centre\ACTED TajikistanBactria Cultural Centre (BCC)/ ACTED seeks experienced, dynamic and highly motivated Logistics Officer to support Bactria Cultural Centre’s operations. 

Duties and Responsibilities:

              1.Objective

Control and check daily the work of all the persons under his/ her responsibility. 

Organize the weekly and the daily work of his/her department. 

Arrange travel and accommodations. 

 2.Logistics Activities Management: 

Manage the procurement for  BCC office and  new Projects; 

Check deliveries follow-up for contracts; 

Check repairs of Assets and Vehicles; 

Train newly hired staff for logistics; 

Collect 4 quotations from the market respecting the specifications of the request and purchase procedure; 

Order purchase from other office and ensure that all procedures are followed and all documents received; 

Compilation of procurement plan. 

 3. Safety and security 

              Work in accordance with the security policy for ACTED employees; 

Ensure the safety of materials and property of "Bactria" CC (shelves, tables, chairs, etc.) in accordance with the policy of the ACTED staff and security policies; 

 4. Follow up of purchases: 

Make sure the budget line and a funding line attached with each item is correct and still funded (otherwise ask for the finance dept. advice) 

Fill in the request for quotation and attach 4 quotations to the purchase form 

Make sure all concerned departments has signed the purchase order before you go to procure the item(s). 

Purchase the items and bring back the bill 

              Overall responsibility: 

The Logistic Officer is responsible for the all follow up of its purchase, from the order form to the delivery of the item he/ she purchases. 

He/ she has to make sure him/ herself what is he purchasing the price is reasonable. 

He/ she should be respecting the delivery deadlines in order form. 

He/ she has to keep note/record for payments on what he purchases 

              Filing/Reporting: 

In charge of Contract follow up and gathering the contracts in the office. 

Keep the Assets file updated with all necessary docs (vouchers, technical manuals, repair docs.) 

Present a monthly report on activities of his/ her department (transportation, purchasing done (order follow-up) assets Management; 

Monthly TITANIC filling; 

Recording of supplier data base; 

Qualification requirements for the candidate

• Experience in logistics more than 3 years is an asset;
• Excellent interpersonal skills; ability to interact and find a common language with different target audiences;
• Excellent organizational, timing and multi-tasking skills;
• Diploma in higher education;
• Ability to take responsibility, self-organization;
• Ability to solve assigned tasks without permanent outside help;
• English, Russian  and Tajik language skills;

Interested candidates should send their Curriculum Vitae (max. 2 pages) and Cover Letter expressing your interest to nigora.ashurova@acted.org (with “Logistic Officer” in the subject bar of the email) or submit the documents in a sealed envelope to Bactria Culture Centre\ACTED office in Dushanbe (12a Mirzo-Tursunzoda street). Bactria is an equal opportunities employer. Female candidates are strongly encouraged to apply.

Note: only shortlisted candidates will be contacted.