Closing date

24 April 2024

Administrative Intern; UCA

Department: Administration
Reports to: Administrative Manager
Duty Station: Dushanbe, Tajikistan
Deadline: 24 April 2024

Summary of Position and Key Responsibilities

Under the overall guidance and direct supervision of the Administrative Manager, the Administrative Intern provides travel services ensuring high quality and accuracy of work. The Administrative Intern works in close collaboration with staff and visitors to the UCA and ensures consistent service delivery.

Main Duties and Responsibilities

  • Provides assistance and support to the Administration department;
  • Receiving, distributing and sending of supplies;
  • Translation of correspondence and documents;
  • Booking of meeting room and other offices per staff request;
  • Printing, scanning and circulating documents;
  • Assist with stationary supplies; 
  • Assist Travel coordinator with arranging Visas, OVIR registration and MFA Accreditation for international staff and Faculty;
  • Assist admin Officer in organizing different events;
  • Assist with receiving calls/mails and distribute within office;  
  • Serve as backup to the Admin Officer and Travel Coordinator in their absence;
  • Accommodation booking for Staff\Faculty and visitors.
  • Closely working with the drivers on the issues related to movements within the city, field trips, etc
  •  Be familiar with SAP system (posting of invoices, advances, etc)
  • Perform other duties as requested by Administrative Manager and Logistician

Required Qualifications and Experience:

  • At least a bachelor’s or an equivalent degree in tourism or travelling related subject is imperative
  • Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and work independently and in a team environment.
  • Knowledge of English, Russian and Tajik languages is required;
  • Working knowledge of MS Office programmes, Internet and E-mail.
  • Punctuality, Responsibility, Flexibility.

How to Apply

Please submit your application (cover letter, CV and contact information of three references) on https://bit.ly/3ZHydYs  by 24 April 2024.

Applications will be reviewed when received. Early applications are strongly encouraged.
 
Only shortlisted candidates will be contacted. 

Review other job vacancies at: https://ucentralasia.org/career-opportunities