Liaison Officer

Médecins sans Frontières (MSF) is an independent medical international humanitarian association that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters. MSF is working in Tajikistan in the field of Tuberculosis. Our projects focus on providing treatment and support for children suffering from MDR Tuberculosis (TB) and their families based in Dushanbe and a Zaro TB Project in based in Kulob. In addition, MSF has established an office in Dushanbe to support MSF medical humanitarian activities in Afghanistan.

MSF is currently looking for a qualified, capable, flexible and motivated person for the position of LIAISON OFFICER for its MSF Afghanistan Support Base in Dushanbe. MSF offers a package of benefits (25 working days of annual leave per year, medical coverage, training opportunities as required and carrier) and the opportunity to work for an internationally renowned humanitarian organization. 

Job Location:  Dushanbe, Tajikistan.

Duration: 12 months, with extension possibility

Responsibilities and Tasks:

Give support to external administrative work and to the coordination team in obtaining working/travel permits, according to local and international laws and MSF procedures, in order to ensure the smooth running of MSF activities.

• Ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures.
• Maintain the Kabul Movement Team informed about ongoing processes, specific situations or changes in the procedures related to visas, working permits, etc.
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for the Head of Office or the Admin Transit as well as attend them.
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.

Facilitation of accomodation  and movements of International staff

• Support the Admin Transit with administrative tasks required for the personel transiting in Dushanbe.
• Planning of all airport movements in collaboration with the logistic department.
• Preparation of welcome packages for incoming International Staff.
• Ensure briefings schedules are provided to all internationla staff as required.
• Support in any medical requirement prior to travelling.
• Support the Admin Transit in preparation of Per Diems.
• Support the Admin Transit in housing / room assignements. 

Administrative tasks and responsabilities

• Support the management team in translating all correspondances to governmenatl authorities and external parties. 
• Support verbal translation Engligh – Tajik – Russian as required
• Ensure timely renewal of all MSF staff accreditation ID cards.
• Collect and process all travel expenses for timely reimbusrement to International Staff. 
• Ensure the proper filing and archiving of International Staff information.

Requirements:

Education

• Administration or communication related studies desirable. 

Experience

• Essential previous experience of at least one year in related relevant positions, in MSF or other NGOs.

Languages:

• English, Tajik and Russian (written and verbal – will be tested during recruitment)

Knowledge:

• Essential computer literacy (MS Office 365 tools, word, excel and Internet)

Competencies:

• Results Oriented
• Teamwork
• Flexibility
• Commitment to MSF Principles
• Service orientated
• Stress management capacities

Salary: Starting salary is 4689 TJS (Gross).

Please send your CV and cover letter (mentioning position in the subject line) to:

msf-dushanbebase-recruitment@msf.org

Deadline for application is April 10, 2024; only shortlisted candidates will be invited for a test and interview