Storekeeper

• Supervising materials and goods orders and dispatch in order to ensure its rational use. 
• Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.
• Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card
• Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). 
• Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions
• Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instructions
  In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels concerning alarms thresholds, stock out and expiry dates. 
• Controlling warehouse-limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse 
• Assisting the line manager with preparation of the stock reports

1. MSF Section/Context Specific Accountabilities

• To ensure continuous flow of supply to the project sites without risking the continuation of activities due to supply shortages.
• Supervising material orders and dispatching in order to ensure rational use. 
• Keep a certain buffer of all items in the Med WH and the log stock. Inform the Supply Activity Manager immediately after running low on any items.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes: 
• Ensuring good storage conditions of all medical items in the warehouse in accordance with pharmaceutical standards in order to ensure continuous availability. 
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories.
• Preparing orders of the different parties based on the request from the supplylog.
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols. 
• Ensuring cleanliness of premises (warehouse) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in designated quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.

Literacy essential

Desirable secondary education and warehouse management related studies

Essential basic mathematics and use of measuring equipment 

Desirable computer literacy (word, excel)

Desirable ability to do basic repairs

Results and Quality Orientation L1

Teamwork and Cooperation L1

Behavioural Flexibility L1

Commitment to MSF Principles L1

Service Orientation L1

Stress Management. L2