Executive Assistant; Good Neighbors

Renouncement

Good Neighbors is an International non-profit humanitarian development NGO founded in Korea in 1991. Good Neighbors International works in 44 countries and focus on community development to protect children’s rights and encourage the self-reliance of community.

Good Neighbors exists to make the world a place without hunger, where people live together in harmony. Good Neighbors respects the human rights of the most vulnerable regardless of age, gender, culture, ethnicity, disability and religion and helps them live in self-reliance.

 In alignment with our mission, Good Neighbors believes that all people’s human rights should be respected, and we recognize that we have a responsibility to protect their rights and to prevent any form of harm. Therefore, Good Neighbors has zero-tolerance towards any action that leads to the physical, sexual and/or psychological harm, violence, exploitation and emotional abuse especially for children (any person under the age of 18), women and vulnerable adults.

Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s shared responsibility and all GN employees and partners are required to adhere to GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement of all employees and partners, in addition to related mandatory training. All employees and partners must ensure that they understand and act in accordance with this clause, please see https://www.goodneighbors.org/who/account.

Good Neighbors International in Tajikistan (GNIT) has been working in Tajikistan since 1998. The objective of GNIT is to improve the lives of people, especially children through education, community as well as emergency relief projects. GNIT is working with the key stakeholders such as Ministry of Education, Ministry of Health, Ministry of Labor and migration, Committee of Women Affairs, Local authorities, INGOs UN and donor agencies such as, EU, GIZ, UNICEF, WFP, and others in an integrated approach to connect poor and vulnerable communities to quality education, health, water and sanitation services.

Good Neighbors International in Tajikistan now searches for an experienced Executive Assistant who will manage and support daily needs of Country Director, reception visitors and prepare preparing communications on the executive’s behalf. Priorities are set and controlled by the Country Director. To achieve GNIT’s goals, Executive Assistant must be the connecting link between the Country Director and staff.

Main Responsibilities:

The Executive Assistant will have the following duties and responsibilities:

1. Technical Support

• Coordinate the exchange of information between the Country Director and staff, as well as other branch offices (messaging, phone calls, email and etc.);
• Ensure timely delivery of any information through telephone calls, messaging, email and other;
• Assist in preparation of various documents and materials for Country Director, keep the track and file them;
• Provide the necessary assistance in organizing presentations, external and internal meetings and other events held by GNIT, including scheduling, sending reminders, and organizing catering when necessary;
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications with the staff on the executive’s behalf;
• Providing interpretation and translation on the executive’s behalf when necessary;
• Control over the timely execution of Country Director’s instructions by the employees, as well as monitor and evaluate field offices;
• Draw up a weekly schedule together with Country Director and prioritizing the most sensitive matters;
• Organize, take the minutes and hold monthly SMT meetings;
• If necessary, coordinate Country Director’s Business travel, airfare reservation and hotel accommodation as well as for her arriving guests, local partners and etc.

2. Communication Support.

• Work with Country Director to develop systems to more efficiently perform administrative tasks;
• Collect the necessary information on the instructions of Country Director;
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department;
• Answering phone calls in a polite and professional manner;

Measurable Outputs and Performance Indicators of position

• All visitors and guests are welcomed, listen to and understood. The effectives are expressed.
• Country Director received full support in any issues.
• All files, records and material maintained comprehensive and accurate.
• Meetings, events and presentations are well planned, scheduled and organized.

Required experience and skills:

• Master degree in Management, Business Administration or other equivalent degree from the recognized international university;
• Fluency in written and spoken in English, Tajik and Russian;
• Strong computer skills – Power Point Presentation, data base, Word, Excel and others is asset;
• Excellent organizational skills;
• Good Report writing skills;
• Good documentation skills;
• Good analytical, problem solving, conflict prevention and resolution skills;
• Initiative, willingness to try new things and dedication to self-improvement;
• Ability to work under pressure and difficult circumstances;
• Ability to manage of funds requests, expense reports and payment processes;
• Excellent ability to multi-task responsibility;
• Excellent interpersonal and organizational skills.

ADDITIONAL INFORMATION

• Incomplete applications will not be considered.
• Only shortlisted applicants will be contacted.

ONLY GOOD NEIGHBORS INTERNATIONAL APPLICATION FORM SHALL BE CONSIDERED FOR THE SHORT-LIST, recommendation letters are welcomed. Please download GNT-Application-Form  fill it and send to gnt.humanresources@gmail.com and arina.nam@goodneighbors.org .

For additional information:

www.goodneighbors.org

www.goodneighbors.tj

https://www.facebook.com/gntajikistan/

https://www.instagram.com/goodneighbors_tj/

https://www.linkedin.com/company/15834558/