Head of Mission Support

Medecins sans Frontieres (MSF) is an International Medical Humanitarian association that delivers emergency aid to people affected by epidemics, healthcare exclusion, armed conflict and natural or man-made disasters. MSF is working in Tajikistan in the field of Tuberculosis and Penitentiary intervention project. Our projects focus on providing treatment and support for children suffering from MDR Tuberculosis (TB) and their families based in Dushanbe and Zero TB Project based in Kulob.

MSF is currently looking for a qualified, capable, flexible and motivated person for the position of Head of Mission Support in Dushanbe. MSF offers a package of benefits: 25 working days of annual leave yearly, medical coverage, training and career growth opportunities, challenging work with internationally renowned humanitarian organization. 

Job Location:  Dushanbe, Tajikistan

Purpose:

Supporting the Head of Mission in security management and coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, to the management of information, providing translations and interpretations according to MSF protocols, standards and procedures in order to facilitate the mission coordination tasks.

Accountabilities

• Supporting the HoM in promoting and protecting the MSF image externally and assisting in context analysis, disseminating relevant context information to the coordination team, regularly informing them on key issues, updating general information on the context for MSF internal documents and advising on cultural appropriateness of organized activities and individual behaviors.
• Analyzing the risks and the security level of the context of the mission and assisting in conducting risk assessments and in the development security plans for the mission and project. Advising the PC and HoM on aspects of security management
• Establishing and maintaining external relationships with relevant authorities and stakeholders. Keeping good knowledge of counterparts in different administrations and departments and keeping up to date records of field contacts (other NGOs, UN agencies, local authorities, etc.) verifying that they are easily accessible, in order to facilitate contacts and meetings.
• At the request of the Head of Mission, assisting the HoM or representing MSF in meetings (NGOs, official bodies and administrations, etc.)and preparing full report
• Ensuring the follow up of relevant administrative dossiers such as the MSF registration in the country, working permits, immigration policies, national protocols, etc.
• At the request of the HoM, preparing and conducting an information briefing, focusing on the country context for International Regional and Relocated Staff.
• Guide and facilitate the management of MSF information and essential records and documents by the mission team, following MSF policies and guidelines.
• Translating sensitive documents and acting as an interpreter when needed. Writing letters and correspondences with officials and partners and preparing reports, internal memos and formal requests. Monitoring the correspondences in the absence of the HoM.
• Assisting in the elaboration of the advocacy plan of the mission in collaboration with the PC, MedCo and the Communications responsible and supporting its implementation and follow up. 

Context Specific Accountabilities

• Security Management: supporting Head of Mission in the management of the country's security function. En-suring that MSF security policies and procedures are followed.
• Coordination with Local and National Authorities: Ensuring a smooth relationship with local and national authorities and facilitate coordination tasks between MSF and these entities. Serving as the main point of con-tact for communication with these authorities and ensuring that MSF's values and principles are upheld in all interactions.
• Context Analysis and Follow-up: contributing to the context analysis and follow-up of the mission, keeping up-to-date with the political, social, and economic situation in the country. Provision of regular reports and analysis to the Head of Mission and other relevant stakeholders.
• Translation and Interpretation: Provision of translation and interpretation services according to MSF proto-cols, standards, and procedures. Ensuring that all translations and interpretations are accurate and culturally appropriate, and that they are delivered in a timely manner.
• Representation: Representation of MSF in meetings with local and national authorities, other NGOs, and other stakeholders, as required. Ensuring that MSF's values and principles are upheld in all interactions with ex-ternal stakeholders.
• Overall, main purpose will be to support the Head of Mission in representation, networking, context analysis, report reading, analizing and writing, security situation monitoring, and coordinating all the other related tasks. 
• Ensuring smooth relationships with local and national authorities.

Salary: Gross salary is 9452 TJS. 

Please send your CV and cover letter (mentioning the position in the subject line) to: 

tajikistan-recruit@oca.msf.org or submit to the following address MSF Holland, Coordination office T. Zehni Street, House 4B,  1st Passage, Dushanbe, Tajikistan.

Deadline for applications is 7th of February 2025, till 17:00.

Kindly note that only short listed candidates will be invited for an interview. MSF does not enter into correspondence with regard to the reasons for non-selection of candidates.